Simon Sez IT

This beginner-level course shows you how to master core functions of Project 2019, which are essential for successfully managing any project. You will gain a foothold on a myriad of Project’s tools for planning, prioritizing and managing your project whether big or small, business or personal.

Upon completion, you will know how to develop project schedules, allocate resources and duties to specific tasks, and track a project’s progress. With this skill set, you will be able to harness the power of Project 2019 and become a project master.

Course Introduction

Acquiring Project 2019

This video is aimed at individuals who are interested in learning about the new features of Microsoft Project 2019. The narrator explains that while there are not many differences between Project 2019 and Project 2016, there are a few new features that are highlighted. These include the ability to link tasks using a drop-down menu, a task summary name field, labeled timeline bars, and improvements to accessibility. The video concludes by suggesting that users check out the Microsoft blog site for more information and tutorials on Project 2019.

What's New in Project 2019

<a href="https://ssi-exercise-files.s3.amazonaws.com/office-2019/Project-2019-Beginner/Project+2019+Exercise+Files.zip">Click here to download the exercise files to accompany this course</a>

Course Exercise Files

<a href="https://ssi-exercise-files.s3.amazonaws.com/office-2019/Project-2019-Beginner/Project+2019+Course+Files.zip">Click here to download the demonstration files to accompany this course</a>

Course Demonstration Files

Chapter 1 Quiz

The transcription consists of the entire course transcribed word-for-word, organized by chapter, and with a Table of Contents. This downloadable &amp; printable transcript provides another learning option - if you prefer reading but don’t have time to take notes.

DOWNLOAD ME: Course Transcript

Chapter 1: Course Introduction

This video is part of the Microsoft Project 2019 Beginners course and is a tutorial on how to use Microsoft Project 2019. The video provides an introduction to Microsoft Project 2019 and its workspace, including the start screen, project templates, and the two modes of scheduling. The instructor explains the different parts of the workspace, including the ribbon, entry bar, timeline, main project window, Gantt chart, and status bar. The video is part of a series of tutorials on Microsoft Project 2019 and is suitable for beginners who want to learn how to use the software.

The Project 2019 Workspace

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to manage their projects effectively. The video highlights the various ways in which Microsoft Project can be used to ensure project success, regardless of the project's size or nature. By harnessing the power of MS Project 2019, viewers can become project masters and achieve their project goals efficiently.

Online Help

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use the Ribbon and toolbars in Microsoft Project 2019. The video explains what the Ribbon system is and how it works, including contextual tabs and controls. It also covers how to use the Quick Access Toolbar, which is a customizable toolbar that provides easy access to frequently used commands. The video shows how to add, reorder, and move commands on the toolbar, and briefly mentions contextual menus and mini toolbars. Overall, the video provides a clear and concise explanation of how to customize the Quick Access Toolbar in Microsoft Project 2019.

Ribbon and Toolbars

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use the status bar in Microsoft Project 2019. The video explains that the status bar is divided into two parts, the left and the right, and shows optional pieces of information that can be shown. The right part shows the View Shortcuts and Zoom slider, while the left part shows Ready, which is the cell mode, and whether new tasks are manually scheduled or auto-scheduled. The video concludes by stating that the status bar is a useful tool for navigating and managing a project in Microsoft Project 2019.

Status Bar

This video is part of the Microsoft Project 2019 Beginners course and is aimed at users who want to improve their productivity in Microsoft Project 2019. The instructor explains the benefits of using keyboard shortcuts and key tips for repetitive tasks and for people with injuries or impairments. He demonstrates how to find keyboard shortcuts and access a list of them in Project 2019. The video provides helpful tips on how to use key tips to access commands on the Quick Access toolbar and ribbon tabs, and how to use them to underline text in a task name.

Keyboard Shortcuts and Keytips

Chapter 2 Quiz

Chapter 2: Workspace, The Ribbon and Help

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The video provides a tutorial on how to access and set Project options in Microsoft Project 2019. It covers the essential options that need to be set straight away, such as the default view, default date format, username, and initials. The video also demonstrates how to change the Screentip Style and how to choose alternative Office themes. The video emphasizes the importance of setting the Auto Schedule and Calculation options to "on" to ensure that Project 2019 automatically calculates the effects of any changes made to the schedule. Overall, the video provides an overview of the Project Options in Microsoft Project 2019 and highlights the importance of setting certain options to ensure efficient and effective project management.

Overview of Project Options

Chapter 3 Quiz

Chapter 3: Project Options

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to create a project plan for a wedding. The instructor explains that the tutorial will teach the tools and techniques associated with Project 2019, not how to plan a wedding. The video covers how to create a new blank project, enter tasks, adjust columns and divider bars, set the project start date, and schedule from the start date or finish date. The video emphasizes the importance of task IDs in project management and shows an example of a wedding plan with tasks and estimated durations.

Entering Tasks

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The video provides a step-by-step guide on how to open and close projects in Microsoft Project 2019 and offers useful tips for managing recent projects and folders. The instructor demonstrates how to switch between projects using three methods: the drop-down menu, keyboard shortcut, and project panel. The video concludes by stating that the viewer now has the tools and techniques to create, save, close, and open projects, as well as work on multiple projects at the same time and switch between them.

Opening and Closing Projects

Exercise 01

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The instructor explains the basic properties of tasks and demonstrates how to adjust the duration of tasks, change the project start date, and add a new column for work. The video also covers task information, which is a dialogue box that provides information about a selected task, including the General tab, Predecessors tab, and Advanced tab. The instructor emphasizes the importance of being able to access the task information box quickly and encourages users to read more about task information using the help button.

Task Properties

Chapter 4 Quiz

Chapter 4: Task Basics

This video is part of the Microsoft Project 2019 Beginners course and is aimed at anyone who wants to learn how to use summary tasks and outlining in Microsoft Project 2019. The instructor uses a wedding project to demonstrate how to build up the level of detail and structure of a project. The video shows how to add subtasks, demote or promote tasks, and change the duration of a subtask. It also explains how to collapse or expand sections of the plan and use the Project Summary task. The video concludes by encouraging viewers to join the next section for exercise two.

Subtasks and Outlining

Exercise 02

Chapter 5 Quiz

Chapter 5: Subtasks

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use dependencies in Microsoft Project 2019. The instructor explains how to establish dependencies between tasks, how to use lags and leads to adjust the timing of dependencies, and how to read the Screentip that appears when hovering over the dependency arrow. The video also discusses the different types of dependencies in project management and provides an example of how to use these dependencies in planning a wedding. The importance of carefully considering and discussing the different options when setting up dependencies is also emphasized.

Linking Tasks and Dependencies

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to plan a wedding. The instructor demonstrates how to add more detail to the wedding plan, including task durations and dependencies. He also discusses the importance of setting a realistic wedding date and the dependencies that must be considered before doing so. The video covers constraints and deadlines in project planning, and the instructor shows how to add them to tasks and how they affect the schedule. The video also provides tips on how to create phases in the project and how to restructure the plan as more detail and accuracy are added.

Setting Constraints and Deadlines

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The instructor explains the concept of milestones in project management and demonstrates how to turn existing tasks into milestones and add new milestones to a project. The video emphasizes the importance of interpreting a project with collapsed summary tasks carefully and shows how to use filters to view only the milestones in a project. The instructor adds several milestones to a wedding project and explains that there is still a lot of work to do before pinning down a wedding date.

Setting and Organizing Milestones

Exercise 03

Chapter 6 Quiz

Chapter 6: Dependencies, Deadlines and Milestones

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project 2019 to manage resources in a project. The video explains that resources include people, equipment, materials, and costs associated with a project. It demonstrates how to switch between task views and resource views, how to add resources to a project, and how to specify properties for each type of resource. The video also discusses the three types of resources and provides examples of each. It concludes by stating that determining which type of resource to use can be difficult and that each project may require a different approach.

Adding Resources

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to assign resources to tasks in Microsoft Project. The instructor demonstrates how to assign resources to a task by selecting the task, right-clicking, and choosing "Assign Resources." The video covers assigning work, cost, and material resources to tasks, and explains how to customize the Gantt chart. The content is concise and straightforward, providing a brief overview of how to assign resources in Microsoft Project.

Assigning Resources to Tasks

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to manage their projects effectively. The video highlights the various ways in which Microsoft Project can be used to ensure project success, regardless of the project's size or nature. By harnessing the power of MS Project 2019, learners can become project masters and achieve their project goals efficiently.

Task Types

This video is part of the Microsoft Project 2019 Beginners course and is aimed at anyone who wants to learn how to use Microsoft Project to schedule and automate project management. The instructor explains the difference between manual and automatic scheduling and demonstrates how to use Project 2019 to schedule a project. He also shows how to allocate resources to tasks and adjust their allocation percentages. The video provides a step-by-step guide on how to use Project 2019 to automate the scheduling process and allocate resources efficiently. The instructor emphasizes the importance of setting up task types correctly and checking for exceptions from the default.

The Basics of Scheduling

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The video focuses on resource leveling in Microsoft Project 2019. The instructor explains how to identify over-allocated resources in a project and demonstrates how to manually and automatically resolve over-allocations. The video also highlights some aspects of a wedding planning project that are progressing well and notes some tasks that have been left too late in the process. Overall, the video provides a comprehensive tutorial on resource leveling in Microsoft Project 2019.

Resource Leveling Basics

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to automate the leveling of resources in Project 2019. The instructor explains the different options available when automating resource leveling, including automatic or manual calculations, the frequency of looking for over allocations, the leveling range, and the leveling order. The video demonstrates how to use these options to level a wedding planning project, with the goal of finishing the project earlier. The video concludes by encouraging viewers to try resource leveling and scheduling on their own using the bathroom refit project in Exercise 4.

Leveling Options

Exercise 04

Chapter 7 Quiz

Chapter 7: Resources

This video is part of the Microsoft Project 2019 Beginners course and is aimed at anyone who wants to learn how to use Microsoft Project to ensure project success. The video focuses on views in Project 2019, such as Gantt chart view, Task Views, and Resource Views. The instructor explains how to use Task Usage view to show a list of tasks and how much resource is used for each task. The video also covers how to customize the view to specific requirements using the time scale control and zoom control. Overall, the tutorial provides a comprehensive overview of views in Project 2019 and how to use them effectively.

Views - Part 1

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use different views in Microsoft Project 2019. The instructor explains the resource sheet view, resource usage view, and resource graph view, which are useful for identifying unassigned tasks and over-allocations. The video also covers how to customize views, split the view, and switch between task form and resource form views. Additionally, the video explains how to customize the Gantt chart view, Task Usage view, Zoom view, and Calendar view. The video concludes by stating that the next section will cover timelines.

Views - Part 2

Timelines

Chapter 8 Quiz

Chapter 8: Views and Timelines

This video is part of the Microsoft Project 2019 Beginners course and focuses on costs. The target audience is anyone who wants to learn how to use Microsoft Project to manage projects effectively. The instructor explains the costs associated with a bathroom refit project, including work resources and materials. He sets standard and overtime rates for the electrician and explains the cost per use and accrue column. The instructor also sets the standard rate for floor tiles and assigns them to a task. The video ends with an exercise for the viewer to enter more costs associated with the project. By the end of the video, viewers will have a better understanding of how to manage project costs using Microsoft Project 2019.

Setting Cost for Tasks

Exercise 05

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to manage costs in Project 2019. The instructor provides a step-by-step tutorial on how to view the cost of each task and resource in Task Usage view, change the table shown on the left-hand side of the Gantt chart view to the cost table, and set up a cost resource for bathroom equipment. The video also explains the different types of costs that can be added to a project in Microsoft Project 2019, including resource costs, material costs, certification costs, and budget costs. Overall, the video provides a comprehensive guide on how to manage costs in Project 2019.

Adding Costs and Setting a Budget

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to manage projects effectively. The instructor provides a tutorial on how to handle costs in a wedding project using MS Project 2019. The video covers topics such as creating cost resources, setting up fixed costs for tasks, removing over-allocations, and setting up dependencies between tasks. The instructor also adds contingency time to the project to allow for unexpected events. By the end of the video, the viewer will have a good understanding of how to use MS Project 2019 to manage costs and track progress in a project.

Setting Up Budget Costs

Chapter 9 Quiz

Chapter 9: Costs

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The instructor explains the concept of baselines in project management, which is what progress is measured against. The video demonstrates how to set a baseline in Microsoft Project 2019 and notes that up to 11 baselines can be set. Understanding baselines is crucial to ensure a true picture of the project's progress. The video is informative and provides practical examples to help learners understand the concept of baselines.

Setting a Baseline

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to manage projects effectively. The instructor explains the concept of the critical path and its importance in tracking progress on a project. The video demonstrates how to identify critical tasks in Gantt Chart view, view the slack of tasks, and enable a visual indicator of slack on the Gantt chart. The video also provides tips on how to manage project delays and shorten the project. Overall, the section provides a comprehensive understanding of the critical path and its role in project management.

Working with Critical Path

Exercise 06

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The instructor discusses baselines and how to change them. A baseline is a snapshot of a project's schedule, cost, and scope at a specific point in time. The video explains how to add a task to the baseline, copy baselines, and use interim plans. It is recommended to save the original baseline and create a backup copy of the baseline. The video concludes by inviting viewers to join the next section.

Changing Baselines

Chapter 10 Quiz

Chapter 10: Baselines and Critical Paths

This video is part of the Microsoft Project 2019 Beginners course and is aimed at users who want to learn how to use tables in Microsoft Project 2019. The video explains the difference between task tables and resource tables and demonstrates how to customize columns, format information, and create new tables. The video provides a comprehensive guide on how to use tables in Microsoft Project 2019, making it an essential resource for anyone looking to become a project master.

Modifying Tables

Chapter 11 Quiz

Chapter 11: Tables

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to format Gantt charts in Microsoft Project. The instructor explains the two major options for formatting: the Gantt Chart Wizard and manual formatting. He demonstrates how to use both options to format the table, Gantt bars, gridlines, and text. The video also covers how to use the Gantt chart styles gallery and the Bar Styles group to experiment with different scheduling and presentation styles. The presenter emphasizes the flexibility of formatting Gantt charts in Microsoft Project and encourages viewers to experiment with different options.

Formatting a Gantt Chart

Chapter 12 Quiz

Chapter 12: Gantt Chart

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to ensure project success. The video focuses on the topic of notes, which can be added to tasks or resources for communication purposes. It explains how to add, format, and delete notes, and how to print them when necessary. By the end of the video, learners will have a good understanding of how to use notes effectively in Microsoft Project 2019.

Adding Notes to Tasks or Resources

Chapter 13 Quiz

Chapter 13: Notes

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to print in Microsoft Project 2019. The instructor explains how to print the current view, preview what will be printed, and choose printing options such as the number of copies, printer, and paper size. The video also covers how to add a header and footer to the printed document using fields that update automatically. The instructor shows how to adjust the margins on the page and add a header to each page. The video concludes by encouraging viewers to experiment with the various printing options to get their page looking nice and ready for printing.

Modifying Print Options and Printing your Current View

Chapter 14 Quiz

Chapter 14: Printing and Spellchecking

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to track progress on a project using Microsoft Project 2019. The instructor uses a Wedding Plan project as an example and explains how to view project information, including current, baseline, actual, and remaining figures. The video demonstrates how to update the project using the Update Project button and briefly mentions the option to reschedule uncompleted work to start after a certain date. The video provides a clear and concise explanation of how to track progress on a project using Microsoft Project 2019.

Tracking Progress - Part 1

This video is part of the Microsoft Project 2019 Beginners course and is aimed at anyone who wants to learn how to track progress on a project using Microsoft Project 2019. The instructor demonstrates how to manually update progress on tasks, mark them as complete, and use the percentage complete option. He also explains the difference between manually scheduled tasks and auto-scheduled tasks and how to fix the wedding date to avoid rescheduling conflicts. The video provides useful tips and warnings, such as being careful when dealing with manually scheduled tasks and being aware of scheduling conflicts. The video also covers how to reschedule a project in Microsoft Project, including how to identify completed tasks, differentiate between the baseline and task progress bars, and resolve resource allocation issues. Overall, the video is a helpful guide for anyone using Microsoft Project 2019 to track progress on a project.

Tracking Progress - Part 2

Exercise 07

Chapter 15 Quiz

Chapter 15: Tracking Progress

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use the reporting feature in Microsoft Project 2019. The video covers the different types of reports available, how to customize them, and how to use the contextual ribbons and Report Tools and Design sub-ribbon to make changes to the report. The video also explains how to use the Themes gallery to change the overall look and feel of the report, how to copy the report to the clipboard, and how to use the page setup options to adjust the margins and preview the report before printing. The video also demonstrates how to design and format a report using Microsoft Power BI.

Reporting - Part 1

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to format and customize reports in Project 2019. The instructor demonstrates how to format the title of the report, change the table style, customize the data in the table, and format the chart. The video also shows how to customize pre-made dashboards and reports, such as the cost overview and resource overview. The presenter encourages viewers to practice and build experience with creating and customizing reports and promises to show viewers how to create their own reports in the next section of the tutorial.

Reporting - Part 2

Exercise 08

Chapter 16 Quiz

Chapter 16: Reporting

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to track costs on a project using Microsoft Project 2019. The instructor reviews progress tracking and marking tasks as complete before demonstrating how to manually record actual costs for cost resources on a task. The video also shows how to adjust columns in Task Usage view to see the cost and actual cost of a resource, and how the actual cost rolls up to the task and project level. The video concludes by discussing cost reports available in Microsoft Project 2019.

Recording Costs Manually

Chapter 17 Quiz

Chapter 17: Tracking Costs

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use the Organizer feature in Project 2019 to manage custom reports, views, tables, and program code. The instructor explains how to copy a custom view from one project to another and how to delete a custom view from a project or the global template. The video also emphasizes the importance of managing and moving custom entities in Project 2019. By the end of the video, learners will have a better understanding of how to harness the power of MS Project 2019 to become a project master.

Organizing Views

Chapter 18 Quiz

Chapter 18:  The Organizer

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to export Microsoft Project files in different formats. The instructor explains how to save a project file with a different name or version using the "Save As" option in the backstage area. They also demonstrate how to export a project file to a PDF file, an Excel workbook, and other formats such as tab-delimited text files, CSV, and XML formats. The video concludes by stating that all the export options available in Project 2019 have been reviewed.

Exporting to Other Formats

Chapter 19 Quiz

Chapter 19: Saving Projects

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to password protect an MPP file in Microsoft Project 2019. The instructor demonstrates how to save a new version of the Wedding Project and password protect it by going to the backstage area and selecting General Options. The video also covers how to adjust macro settings to prevent damage to your computer system and emphasizes the importance of checking macro settings before opening a project file with macros. By the end of the video, learners will be able to password protect their project files and adjust macro settings to suit their needs.

Project Security

Chapter 20 Quiz

Chapter 20: Project Security

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use templates in Microsoft Project. The instructor explains how templates can be used as a starting point for a new project and demonstrates how to use online templates or create one's own project as a template. The importance of establishing a personal templates folder is emphasized, and the instructor shows how to save a project as a template. Viewers are encouraged to join the next section for further learning.

Saving your Project as a Template

Chapter 21 Quiz

Chapter 21: Project Templates

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use Microsoft Project to manage their projects. The video focuses on the importance of calendars in Microsoft Project 2019 and how to set them up. The instructor explains how to create a new calendar, set specific working times for weekdays, and adjust project options to ensure accurate calculations. The video also covers how to set up exceptions for non-working days and emphasizes the importance of setting up calendars correctly before planning a project. The video provides step-by-step instructions and visual aids to guide the viewer through the process.

Calendars - Part 1

This video is part of the Microsoft Project 2019 Beginners course and is aimed at individuals who want to learn how to use calendars in Microsoft Project 2019. The instructor demonstrates how to create and apply calendars to tasks and work resources, including setting up exceptions for holidays, vacation time, or days off. The video also shows how to apply a different calendar to a task and how to set an exception for a work resource. By the end of the video, learners will have a better understanding of how to use calendars to manage their projects effectively.

Microsoft Project 2019 Beginners

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